I. General Provisions
This Privacy Policy explains the rules for collecting and processing personal data of Users and Clients of the Psychopedagogical Society (TPP). The document is based on the GDPR and Polish law.
⚠️ Important: Services provided by TPP are of psychosocial counselling, education, and support nature. They do not constitute health services within the meaning of the Act on Medical Activity; therefore, collected data is not "medical records" but client support documentation.
II. Data Controller
The Data Controller is Towarzystwo Psychopedagogiczne based in Bolesławiec (59‑700), ul. Warszawska 1/3, Poland.
Contact: rodo@psychopedagog.org.
III. Scope and Purpose
We process data necessary to provide counselling and training services:
- ID Data: Name, surname, tax ID (for invoices), contact details.
- Sensitive Data (Art. 9 GDPR): Information about life situation, family, mood, and support needs – processed solely based on your explicit consent (service contract) to fulfill the service.
Purpose: Service execution (support, opinions, training), accounting, and defense against claims.
IV. Retention Period
We do not apply medical record retention periods (20 years) as we are not a medical entity.
- Session Notes / Opinions: Stored for 2 years after the end of cooperation (limitation period for civil claims).
- Financial Documents: 5 years from the end of the tax year.
After this time, data is permanently deleted or anonymized.
V. Recipients and Transfer
Access to data is granted to authorized associates (Counsellors), accountants, and IT providers.
Transfer outside EEA: Due to training and certification cooperation, your data (name, course completion status) may be transferred to a partner entity in Australia. This transfer is necessary for the performance of the contract (certification) or based on Standard Contractual Clauses (SCC).
VI. User Rights
You have the right to: access, rectify, delete ("right to be forgotten" – unless it conflicts with tax duties or defense of claims), and restrict processing. Complaints can be lodged with the President of UODO (Poland).
VII. Cookies and Security
The website uses cookies for statistical and functional purposes. We use SSL encryption and GDPR-compliant data protection procedures.